University Governance
13.00 Nonacademic Violations Review Process
13.11
Any member of the university community (faculty, staff and/or student) may initiate a complaint against a student or student organization for an alleged nonacademic violation of the Student Conduct Code by submitting a report to the Office of Student Judicial Affairs and Community Standards.
13.12
When an alleged violation is indicated in a USC Department of Public Safety or police report, the Vice President for Student Affairs or designee may initiate a review of the alleged violation on behalf of the university. Such an action may be taken when the circumstances of the alleged violation affect the well-being of the campus or the personal safety or well-being of any member of the university community.
13.13
A report of an alleged violation should consist of a clear, concise written statement that contains the following information:
A. A list of any and all parties against whom the complaint is being filed.
B. A description of the alleged misconduct, the date or period of time during which it occurred, and the location where the incident(s) allegedly occurred.
C. The name, address and phone number of the person making the report.
D. All complaints are considered to have been made in good faith. Any information to the contrary may be grounds for university action against the initiating party.
13.14
Any report and request for a review must be made as soon as possible (preferably within 15 days but not later than one year from the date of discovery of the incident) (see Section 10.10C).
13.15
The Office of Student Judicial Affairs and Community Standards will review the complaint to determine whether there is sufficient information to proceed with the Student Conduct process. When proceeding with the process, the accused student will be provided written notification of the allegation. If the student fails to respond to the written notice and schedule an appointment with the designated member of the Office of Student Judicial Affairs and Community Standards, an administrative hold will be placed on the student’s record prohibiting the student from performing registration transactions until an appointment is scheduled and completed (see Section 10.10E).
In addition, a Summary Administrative Review may be conducted in absentia when a student fails to respond to initial notification (see Section 12.05).
13.16
The director, Office of Student Judicial Affairs and Community Standards, or designee will meet with the accused student to discuss the incident as part of the Administrative Review process. At or following that meeting the director or designee will determine whether the matter may be appropriately resolved by Administrative Review, either Voluntary or Summary, or whether referral to a Panel, either University or Peer, is warranted. The Administrative Review meeting with the Student Judicial Affairs officer is the student’s opportunity to present any information regarding the incident. The decision whether to resolve the matter by an Administrative Review or to refer the matter to a Review Panel is at the sole discretion of the director or designee.
Revised May, 2007.
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