Student Education Records
Family Educational Rights and Privacy Act (Buckley Amendment)
The Family Education Rights and Privacy Act (FERPA), sometimes referred to as the Buckley Amendment, is a federal law that protects the privacy of education records for any student at the university. To comply with this law, USC must have written permission from the student in order to release any information from a student’s “education record.”
Recognizing that many students wish to share this information with their parents and family members, USC has developed an online system that:
- allows students to grant their parents access to education and medical records in one step
- allows parents to view elements of the education records that are available in USC’s central student information system
- allows students to log in to OASIS, USC’s Web-based student information system, and use the “Establish Guest Access” feature to grant parents permission to view education and medical records
USC’s Website for parents and family members is called OASIS for Guests. This site allows designated guests to view grades, courses, progress to degree, transfer credits, restrictions on the student’s account and financial data. OASIS for Guests also provides contact information and directions for requesting and accessing disciplinary and medical records, which are not stored within the OASIS system.
In order to grant parents and family members access to education and medical records, student must log in to OASIS and create unique guest login IDs and PINs. This can be done for up to six individuals. A student’s authorization is complete once he or she clicks “I agree” to release the records. Students must provide their guests with (1) his or her USC ID number; (2) the guest login ID; and (3) the guest PIN. Guests may log in immediately to OASIS for Guests to view the information.
The student’s authorization will remain in effect until it is revoked, or until it expires (six years after authorization). Students may use OASIS to revoke access at any time. The online OASIS application allows students to grant access to all elements of their education records. If a student wishes to grant access to selected elements of his or her records (e.g., financial information, but not grades), he or she will be directed to complete subject-specific forms for the appropriate offices.
If you have questions or feedback regarding this process, please contact the Office of Academic Records and Registrar at firstname.lastname@example.org or (213) 740-6963. For more information regarding FERPA, refer here or visit USC’s FERPA Website at usc.edu/ferpa.